What forms does a buyer need for a real estate transaction in Ontario?

In Ontario a buyer transaction requires: RECO Information Guide (mandatory disclosure under TRESA); Form 300 or 301 (Buyer Representation Agreement); Form 100 (Agreement of Purchase and Sale for freehold) or Form 101 (for condo resale); Form 320 (Confirmation of Co-operation); FINTRAC Form 630 (identity verification); and condition-related forms such as Form 122 (Mutual Release), Form 123 (Waiver), or Form 124 (Notice of Fulfillment).

What OREA forms are needed for a rental transaction in Ontario?

For a rental transaction in Ontario you need: Form 400 (Agreement to Lease); Form 401 (Schedule A to ATL); Form 410 (Rental Application); Form 324 (Confirmation of Co-operation for Lease); Form 346 (Tenant Representation Agreement); RECO Information Guide; Ontario Standard Lease (Form 2229); and FINTRAC Form 630. The tenant also needs to provide identification, proof of income, bank statements, and credit report.

What is the difference between OREA Form 320 and Form 324?

OREA Form 320 (Confirmation of Co-operation and Representation) is used in purchase/sale transactions between buyers and sellers. OREA Form 324 is the equivalent form used specifically for lease/rental transactions between tenants and landlords. Using the wrong form in a transaction is a compliance error — always use Form 324 for rentals and Form 320 for sales.

What changed for Ontario real estate agents under TRESA in 2023?

TRESA (Trust in Real Estate Services Act) Phase 2 came into effect December 1, 2023, replacing REBBA. Key changes: agents must provide the RECO Information Guide before any services begin; the terms 'salesperson' and 'broker' replaced 'registrant'; multiple representation rules changed with new Forms 325 and 326; and client/customer designations were updated. All Ontario agents including Brendan Stewart operate under TRESA.

Transaction Forms Hub — Brendan Stewart Realty

Rental Transaction Package

Forms and checklist for tenant-side rental deals — condo, house, and basement.

Core Lease Forms

Mandatory Ontario Forms

—RECO Information Guide (mandatory pre-service disclosure – TRESA)REQ
ON 2229Standard Lease – Residential Tenancy (Mandatory)REQ
OREA 400Agreement to Lease – ResidentialREQ
OREA 401Schedule to Agreement to Lease – ResidentialREQ
OREA 402Mutual Release – Agreement to Lease (if deal falls through)OPT
OREA 410Rental Application – ResidentialREQ
—Credit Check AuthorizationREQ

Condo-Specific

Condo Rental Add-Ons

OREA 400Agreement to Lease – use with condo-specific Schedule (Form 401)CONDO
—Condo Status Certificate (request)OPT
—Condo Rules & Corp BylawsREQ
—Key/Fob/Parking InventoryREQ
—Move-In/Out Elevator BookingREQ

Tenant Rep

Tenant Representation

OREA 346Tenant Representation Agreement – Authority for Lease or PurchaseREQ
OREA 324Confirmation of Co-operation & Representation – Tenant/LandlordREQ
OREA 630FINTRAC Client Identification FormREQ
—Consent to Collect Personal InformationREQ

Protection Clauses

Clause Add-Ons

—No Smoking ClauseOPT
—Pet Restriction ClauseOPT
—Subletting RestrictionOPT
—Tenant Insurance RequirementREQ
—Utility Responsibility ClauseREQ
—First + Last Rent ReceiptREQ

✅ Rental Application Checklist

Check off each item as you collect it from the tenant.

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Identification

Government-issued photo ID (driver's licence or passport) — front & back

SIN (last 3 digits only for credit check authorization)

Employment & Income

Employer letter (title, salary, start date, full-time status)

Last 3 pay stubs

T4 / Notice of Assessment (last year)

Financial

Credit check authorization signed (Equifax pull)

3 months bank statements (chequing + savings)

Proof of first + last month rent funds available

Rental History

Previous landlord reference (name + phone)

Current lease or proof of current address

Signed Documents

OREA Form 410 – Rental Application signed

OREA Form 346 – Tenant Representation Agreement signed

OREA Form 324 – Confirmation of Co-operation & Representation (Tenant/Landlord)

OREA Form 630 – FINTRAC Client Identification

Consent to collect personal information

Tenant insurance proof (before key handover)

✈️ Newcomer / International Tenant Package

For tenants with no Canadian credit history — arriving from abroad on work visas, student visas, or PR applications.

🇮🇳 India Applicant on 3-Year Work Visa No Canadian credit history = you replace Equifax with a "financial trust package." The employer offer letter is your anchor. Pair it with strong savings proof and an Indian CIBIL report. Ontario law: landlord can only take First + Last month rent — no extra deposit allowed.

⚠️ Ontario RTA Notice Under the Residential Tenancies Act, a landlord cannot demand more than first and last month's rent as a deposit — even for newcomers. Asking for extra months is illegal. If a landlord refuses without Canadian credit, coach them to accept the Nova Credit report or CIBIL score.

✅ Newcomer Tenant Application Checklist

Complete package for applicants with no Canadian credit history.

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Immigration & Status Documents

Passport — photo page (copy) — valid for full lease term

Work Permit / Work Visa (3-year) — IRCC-issued, shows expiry date

IEC / PGWP / LMIA confirmation letter (if applicable)

Visa stamp / entry record (port of entry document)

Canadian Employment (Anchor Document)

Canadian employer offer letter — on company letterhead, signed, showing: title, salary, start date, full-time/permanent status

HR contact at employer (name + direct phone/email for verification)

LinkedIn profile URL (optional but helpful for landlord confidence)

Credit History (International Replacement)

Nova Credit report — converts Indian CIBIL to North American format (novacredit.com) — preferred

— OR — Indian CIBIL credit report (printed, 750+ score ideal) — acceptable fallback

— OR — Equifax International credit report (if available in home country)

Proof of Funds (Bank)

Indian bank statements — last 6 months — shows stable savings, preferably 6+ months of rent equivalent

Canadian bank account opening confirmation (if already opened) — TD, RBC, Scotiabank offer newcomer accounts pre-arrival

Wire transfer / certified cheque for First + Last month's rent — ready before offer is submitted

Rental History & References

Landlord reference letter from India (English or translated) — name, address, phone, duration of tenancy, payment record

2 personal/professional references (ideally Canadian or international employer)

Signed Forms

OREA Form 410 – Rental Application – Residential

OREA Form 346 – Tenant Representation Agreement signed

OREA Form 630 – FINTRAC Client Identification (passport acceptable)

Consent to share application with landlord/listing agent

After Approval

Ontario Standard Lease signed (Form 2229)

Tenant insurance policy (before key handover — can be purchased same-day online)

Key / fob / parking / mailbox inventory signed

Helpful Resources

Nova Credit

—novacredit.com — converts Indian CIBIL to Canadian score
—Free for applicant to request their own report
—Accepted by most Ontario landlords and property managers

Newcomer Banking

Open Bank Account Pre-Arrival

TDTD New to Canada package — opens before landing
RBCRBC Newcomer Banking — pre-arrival online
SCOScotiabank StartRight — free for first year
—Canadian account = certified cheque for rent deposit possible

Buyer Transaction Package

Forms and checklist for buyer-side residential transactions — freehold and condo.

Buyer Rep

Representation Forms

—RECO Information Guide (mandatory pre-service disclosure – TRESA)REQ
OREA 300Buyer Representation Agreement – Authority for Purchase or LeaseREQ
OREA 301Cancellation of Buyer Representation AgreementOPT
OREA 302Assignment of Buyer Representation AgreementOPT
OREA 310Buyer Customer Service AgreementOPT
OREA 320Confirmation of Co-operation & Representation – Buyer/SellerREQ
OREA 325Multiple Representation Consent (TRESA – if applicable)OPT
OREA 630FINTRAC – Individual Identification Information RecordREQ

Offer Forms – Freehold

APS – House / Townhouse

OREA 100Agreement of Purchase & Sale – ResidentialREQ
OREA 801Offer Summary DocumentREQ
OREA 123WaiverOPT
OREA 124Notice of Fulfillment of Condition(s)OPT
OREA 120Amendment to APSOPT
OREA 122Mutual ReleaseOPT
OREA 320Confirmation of Co-operation & RepresentationREQ

Offer Forms – Condo

APS – Condo / Stacked

OREA 101Agreement of Purchase & Sale – Condominium ResaleCONDO
OREA 801Offer Summary DocumentREQ
—Status Certificate Condition ClauseREQ
—Status Certificate Review (by lawyer)REQ
OREA 123WaiverOPT
OREA 124Notice of Fulfillment of Condition(s)OPT
OREA 120Amendment to APSOPT

Common Conditions

Condition Clauses

—Condition on Home InspectionOPT
—Condition on FinancingOPT
—Condition on Sale of Existing HomeOPT
—Condition on Status Certificate ReviewCONDO
—Condition on Lawyer ReviewOPT

Due Diligence

Property Information

OREA 820Residential Information ChecklistREQ
OREA 821Residential Information Checklist – Condo ScheduleCONDO
OREA 822Residential Information Checklist – Water Supply / ShorelineOPT

✅ Buyer Intake Checklist

Documents to collect from buyer before submitting an offer.

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Representation

OREA Form 300 – Buyer Representation Agreement signed

OREA Form 630 – FINTRAC Client Identification Form

OREA Form 320 – Confirmation of Co-operation & Representation (before offer)

Mortgage Pre-Approval

Mortgage pre-approval letter (signed by lender, with amount)

Mortgage broker contact info

Down payment source confirmation (gift letter if applicable)

Financial Proof

Proof of deposit funds (bank statement or certified cheque ready)

Last 2 years T4s / NOAs

3 recent pay stubs

Legal & Other

Real estate lawyer name + contact

Home inspector contact (if condition on inspection)

Photo ID (government-issued)

First-time buyer confirmation (FHSA / RRSP HBP eligibility)

Seller Transaction Package

Listing and offer-side forms for freehold and condo sellers.

Listing Agreement

Seller Rep Forms

—RECO Information Guide (mandatory pre-service disclosure – TRESA)REQ
OREA 200Listing Agreement – Seller Representation Agreement Authority to Offer for SaleREQ
OREA 203Schedule to Listing AgreementOPT
OREA 208Entry/Access to Property – Seller AcknowledgementREQ
OREA 244Seller's Direction re: Property/OffersOPT
OREA 240Amendment to Listing AgreementOPT
OREA 241Suspension of Listing AgreementOPT
OREA 242Cancellation of Listing AgreementOPT
OREA 326Multiple Representation Consent – Seller (TRESA – if applicable)OPT
OREA 630FINTRAC – Individual Identification Information RecordREQ

Disclosure Forms

Seller Disclosure

OREA 220Seller Property Info Statement – ResidentialREQ
OREA 221SPIS – CondominiumCONDO
OREA 222SPIS – WaterfrontOPT
—Working With a Realtor disclosureREQ
—Multiple Representation DisclosureOPT

Offer Forms

Reviewing + Countering Offers

OREA 100Agreement of Purchase & Sale – ResidentialREQ
OREA 801Offer Summary DocumentREQ
OREA 120Amendment to APS / Counter-OfferOPT
OREA 123WaiverOPT
OREA 124Notice of Fulfillment of Condition(s)OPT
OREA 122Mutual ReleaseOPT
OREA 320Confirmation of Co-operation & RepresentationREQ

Condo Seller Add-Ons

Condo Specific

OREA 101APS – Condominium ResaleCONDO
OREA 221SPIS – Condominium ScheduleCONDO
OREA 821Residential Information Checklist – Condo ScheduleCONDO
—Status Certificate (request from condo corp)REQ
—Condo Corporation docs (rules, reserve fund)REQ
—Parking + locker assignment docsREQ

Property Info

Information Checklists

OREA 820Residential Information Checklist – GeneralREQ
OREA 821Residential Information Checklist – Condo ScheduleCONDO
OREA 822Residential Information Checklist – Water Supply / ShorelineOPT

✅ Seller Listing Intake Checklist

Everything to collect before going live on MLS.

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Listing Docs

OREA 200 – Listing Agreement signed

OREA Form 220 – SPIS Residential / Form 221 – SPIS Condo (as applicable)

OREA Form 244 – Seller's Direction re: Offers

OREA Form 630 – FINTRAC Seller Identification

Property Documents

Copy of deed / title (from lawyer)

Survey (if available — freehold)

Property tax bill (current year)

Utility bills (hydro, gas, water — last 12 months)

List of chattels included / excluded

Condo Additional

Status Certificate ordered (condo corp)

Maintenance fee amount + inclusions confirmed

Parking + locker assignment letters

Condo rules + bylaws (from corp)

Landlord / Leasing Package

Forms and checklist for landlord-side rental listings — condo and house.

Landlord Rep

Listing to Lease

—RECO Information Guide (mandatory pre-service disclosure – TRESA)REQ
OREA 200Listing Agreement – Authority to Offer for LeaseREQ
OREA 400Agreement to Lease – ResidentialREQ
OREA 401Schedule to Agreement to Lease – ResidentialREQ
OREA 402Mutual Release – Agreement to Lease (if deal falls through)OPT
ON 2229Standard Lease – Residential Tenancy (mandatory)REQ
OREA 630FINTRAC – Individual Identification Information RecordREQ
OREA 324Confirmation of Co-operation & Representation – Tenant/LandlordREQ

Tenant Screening

Application Review Package

OREA 410Rental Application – ResidentialREQ
—Credit Check Authorization (signed by applicant)REQ
—Employment + Income VerificationREQ
—Reference Check ScriptOPT
—Comparative Applicant Scoring SheetOPT

Move-In Package

Key Handover Docs

—Key / Fob / Parking Inventory SheetREQ
—Property Condition Report (photos)REQ
—Tenant Insurance ConfirmationREQ
—Post-Dated Cheques or EFT SetupREQ
—First + Last Month Rent ReceiptREQ

Condo Landlord

Condo-Specific Extras

—Condo Rules + Bylaws (copy to tenant)REQ
—Move-In Elevator Booking ConfirmationREQ
—Amenity Access / Fob ActivationREQ
—Parking + Locker Assignment LetterREQ
—Property Management Contact SheetOPT

✅ Landlord Leasing Checklist

Everything to have ready before handing keys.

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Listing Stage

OREA Form 200 – Listing Agreement (Authority to Offer for Lease) signed

FINTRAC ID Form completed

Photos + floor plan obtained

Rental price set (CMA / comp analysis done)

Application Review

OREA Form 410 – Rental Application received + reviewed

Credit check run + reviewed

Employment verified (called HR or verified letter)

Previous landlord reference called

Signing + Handover